Student Name Change Request Form 2025/26

What is this form for?

You can use this form to request an update to your name used in university systems and communications. We understand that students may want to change their name for a variety of reasons. In this form, you will be able to request either a preferred or a legal name change, an update to title, pronouns, gender, student email address, and campus card. 

If you have any difficulties in completing this form, you can visit a Student Services Centre on either campus or call us on 0113 812 3000 to speak with an Officer, who can complete it with you.

How does Leeds Beckett use my data?

Leeds Beckett University ( LBU ) are the Data Controller for the information you provide when completing this form. Our university is committed to maintaining the confidentiality of our students, and all conversations regarding personal detail updates are on a need-to-know basis.  For more information please visit the university’s Privacy Statement. Please note, whilst the Privacy Statement does not cover the collection of information on marital status, this information would be used for local data purposes and to align with submitted evidence for legal name changes.

What is your relationship to the university?

Please enter your student ID number

Please enter your email address

This will be the email address that we contact you on after submitting this form. If you are a staff member supporting a student/applicant, please enter the email address for the student/applicant.

Please select your School

Please enter your current name/names

Please tell us what type of name change you would like

Please note, if you select 'preferred name change', any official document from the university such as your degree certificate will still include your full legal name rather than your preferred name. If you would like to change the name on your certificate or legal documents you will need to provide evidence for a legal change. 

Please tell us the reason for your name change request

What is your preferred name/names?

If you only have 1 name, please enter this in the 'last name' box and type 'N/A' in 'first name' and 'middle name'. We are required to record data in the first name box, and the format we suggest allows the Registration and Awards team to identify students with one name and ensure certificates are printed correctly.

What is your legal name change?

If you only have 1 name, please enter this in the 'last name' box and type 'N/A' in 'first name' and 'middle name'. We are required to record data in the first name box, and the format we suggest allows the Registration and Awards team to identify students with one name and ensure certificates are printed correctly.

Legal Name Change Evidence

If you are changing your name legally, please attach your evidence, this can be a scan or photo of the document. We accept deed polls (enrolled or unenrolled), passports, marriage certificates, civil partnership certificates, or decree absolutes. If you are reverting to a maiden name, please ensure you supply us with documentation that shows your maiden name such as a birth certificate.

Please note, any deed poll issued from 2024 onwards must have 2 witnesses to comply with government guidance.

You can find more information about deed polls here, including how to make your own.

Please see this example of an unenrolled deed poll 

Would you like to update your title?

Please select your pronouns

The university does not currently have the ability to store pronouns in our main administration system, but we are able to share your pronouns with your course team. If you would like us to share these, please let us know.

Transition Communication

Speak with a Student Life Adviser

If you would like further information, or to arrange an appointment with a Student Life Adviser to discuss trans support in the university and local area, please let us know by selecting to speak with an Adviser below

Please select your gender

Whilst we acknowledge that every person experiences gender differently, our administrative systems only offer binary choices. We understand this is not representative of our student population. We have included this question in the form to support those students whose gender does not match their sex assigned at birth. If you would like to provide feedback that will be passed on to our student systems teams, you can contact us at studentadvice@leedsbeckett.ac.uk

Student Email Address Update

We are able to update your student email address if your initials/last name have changed. 

Please note, any links to documents etc. that have been shared with your student email address prior to the change, will no longer work. You should request access to these links and provide your updated email address to the person that has shared the link if you encounter any difficulties.

Would you like your campus card updated?

We are able to update your name on your campus card to reflect your name change. We will confirm via email when you are able to pick your new campus card up, from either the Student Services Centre at City Campus (opposite the Leslie Silver Library), or the Student Services Centre at Headingley Campus (Priestly Building ground floor).

Do you have a Leeds Beckett Gym or Athletic Union membership?

If you have a gym or athletic union membership with Leeds Beckett and have requested a name change, please let us know as this could impact your access.

Progress Status

Admin Process Checklist

Press Office Email

DO NOT fill in the press office email until you have actioned all other parts and recorded this. If you do, and click 'update', you will repeatedly send an email to the press office each time the form is changed.

Hello …….

I hope you are well today.

I am getting in touch following contact with one of your students. We have updated their details in SPAIDEN and can confirm the below.

Please can I ask that any personal details of the student that are stored locally are updated.

Student ID: 3333333

Course and level:

Previous name: …………………

Preferred name change: ………………..

As …… has not yet changed names legally no extra documents will be needed for ID check.

Please let me know if you have any questions,

Best wishes, 

Hello …….

I hope you are well today.

I am getting in touch following contact with one of your students. We have updated their details in Banner and can confirm the below.

I understand that the student's name cannot be updated in Aptem but would appreciate if a note could be made of the student's preferred name so they can be addressed correctly.

Student ID: ......

Course and level:

Previous name: …………………

Legal/Preferred name change: ………………..

Pronouns:

**….. has shared that they are transitioning and would appreciate it if this, and their pronouns could be shared with any relevant academics.**

**As …… has not yet changed names legally no extra documents will be needed for ID check.**

**Please note that …. Has changed their name legally by deed poll but not yet updated their passport, due to this we have directed them to upload their deed poll certificate as well as their passport for their ID check.**

Please let me know if you have any questions,

Best wishes,